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Cwm Taf Morgannwg University Health Board logo

COVID-19 Vacancy Bank Administrative Assistant - Immunisation and Vaccination Team

NHS AfC: Band 2

Main area
Administrative Services
Grade
NHS AfC: Band 2
Contract
Bank
Hours
Bank as and when
Job ref
110-BNK131-0721
Employer
Cwm Taf Morgannwg University Health Board
Employer type
NHS
Site
CTM UHB WIDE
Town
CTM UHB WIDE
Salary
£18,005 - £19,337 per annum pro rata
Salary period
Yearly
Closing
05/08/2021 23:59

We provide healthcare services to people living in Bridgend, Merthyr Tydfil and Rhondda Cynon Taf county borough areas, serving a population of around 450,000.  We are ideally situated between Wales’s capital city, Porthcawl to the west, and the stunning scenery in the Brecon Beacons.

Our vision is to care for our communities and patients by preventing ill-health, promoting better health, providing excellent services and reducing the need for inpatient care wherever possible through the provision of strengthened home, primary and community care.

We value the diversity of our staff and welcome applications from people from protected groups under the Equality Act 2010, this specifically includes age, sex, sexual orientation, gender identity/reassignment, race/nationality, religion/belief, disability, pregnancy and maternity and marriage and civil partnership.

Cwm Taf Morgannwg is a Living Wage Employer.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

All applicants are invited to apply in Welsh or English, and no preference will be given to applications submitted in either language.

The Bank Administrative Assistant will be work with Immunisation and Vaccination, who will assist in providing a comprehensive and effective administrative service within the department, working on own initiative within standard operating procedures and adhering to accepted policies and procedures of the University Health Board.

Working within the team environment, the Administrative Assistant will provide timely and effective clerical support according to the service needs of the team and any other administration to meet service demands.

The main duties of the role will include all administrative tasks to assist the team with all patients and staff who require testing within the geographical area of Cwm Taf Morgannwg UHB. As well as the administrative tasks, the worker will be expected to input data into the Welsh Clinical Portal (WCP) and other technology such as Welsh Demographic Service (WDS) and Welsh Patient Administration System (Myrddin).

The worker will be responsible for the accurate filing of documentation, retrieval of documentation and creating ETRs, compilation of existing databases and dealing with general queries from organisations.

The worker will undertake a range of duties including typing, using a variety of IT applications, answering the phone and managing calls, maintenance of records systems, dealing with incoming correspondence.

Welsh and/or English speakers are equally welcome to apply.

Closing date:  5th August 2021

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Applicant requirements

Applications from job seekers who require sponsorship to work in the United Kingdom (UK) are welcome and will be considered alongside all other applications. Please note that from January 2021, to work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship unless you have permission to work via another route. Non UK / RoI candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here. It is vital that you provide full and accurate details of your current immigration status on the application form. Overseas applicants applying for entry clearance into the UK must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years. Guidance can be found here. Not everyone needs a ‘Skilled Worker’ visa. If you are applying for a vacancy in health or adult social care, check if you’re eligible to apply for the Health and Care Worker visa instead. It’s cheaper to apply for and you do not need to pay the annual immigration health surcharge

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Robert Smithson

Senior Vaccine Venues Manager

Robert.Smithson@wales.nhs.uk